Modern Factories Don’t Run On Paper
Poka is paperless manufacturing software that makes forms, checklists, and work instructions instantly accessible to workers and surfaces data your whole operation can act on.
Trusted By 3,000+ Sites Worldwide
A Sustainable, Paperless Manufacturing System That’s Built to Deliver
The outcomes that make manufacturers commit to going digital with Poka
Catch errors earlier
Paper forms get filled out from memory, at the end of a shift, if they get filled out at all. Poka's digital forms capture data at the point of work, with conditional logic and required fields that enforce completion. Automatic alerts flag deviations the moment they're logged, before the batch has moved on.
Avoid the audit scramble
When an auditor arrives, the last thing you want is to be frantically searching for paper records. Poka keeps every form submission timestamped, user-attributed, and stored with an immutable audit trail. Scheduled forms and digital safety checks mean your compliance records are always current, so even a surprise audit is no big deal.
Keep procedures current and accessible
Paper procedures go out of date the moment they're printed. Poka centralizes work instructions, SOPs, and checklists in a single version-controlled library, accessible by QR code from any workstation. Every update rolls out across every site simultaneously. No version drift, no outdated binders.
See what's happening across your operation, as it happens
When data stays on paper, it arrives late, incomplete, or not at all. Digital forms and checklists feed data back to analytics dashboards in real time. Team leaders can spot deviations, track completion rates, and act on what's actually happening on the floor vs. what someone did or didn’t report at the end of a shift.
Turn paper reduction into a reportable ESG number
Every 10,000 sheets of paper costs one tree and 13,000 gallons of water. Going paperless with Poka generates a measurable, growing contribution to your ESG targets. And it’s tracked automatically with every form you digitize. When leadership asks what Operations is doing on sustainability, this is an answer with a number behind it.
We'd love to see this plant become completely paperless. And with Poka, we're well on our way.
Gemma Stapley
Digital Systems Specialist
How Poka Powers Your Paperless Manufacturing Operation
From digital forms and checklists to audit-ready compliance records, these features will future-proof your factory floor.
Dynamic Digital Forms
Build forms that adapt as users fill them — with conditional logic, required fields, and scoring that catch errors before submission.
Analytics & Performance
Track form completion rates, identify recurring deviations, and surface the patterns driving quality and safety issues across shifts and sites.
E-Signatures and Multimedia Capture
Operators attach photos, videos, e-signatures, and annotations at the point of work — the record is built as the task is completed.
Automated Notifications and Escalations
Trigger alerts, escalation paths, and follow-up assignments the moment a deviation or missed step is logged — so issues get resolved, not buried.
Multilingual Support
Forms and procedures are available in multiple languages, centrally managed and locally displayed. One update rolls out everywhere simultaneously.
QR Code Access
Operators scan a QR code to open the right checklist or procedure instantly — no login hunt, no paper to track down.
Audit-Ready Compliance
Every submission is timestamped, user-attributed, and stored with a full immutable audit trail. Pull compliance records in seconds, planned or unplanned.
Troubleshooting and Frontline Knowledge
Link forms directly to Poka's knowledge base — so when something goes wrong on the line, the proven fix is one tap away.
Danone Creates a Paperless Factory
See how a major food and beverage manufacturer used Poka to spark a sustainability movement on the frontline
Danone's Digital Manufacturing Manager German Figueroa didn't just deploy software — he sparked a cultural shift. By putting Poka's forms in the hands of frontline workers, Danone factories moved away from paper not because management mandated it, but because operators chose it. The result: streamlined processes, better data, and a sustainability story reportable at the corporate level.
With Poka's Forms feature, it really helped our factories move away from paper and digitalize processes from the bottom up.
German Figueroa
Digital Manufacturing Manager, Danone
Frequently Asked Questions About Becoming a Paperless Factory
Going paperless gives you better data from the floor, faster. With Poka, manufacturers have seen 20% faster form completion, 1,040+ hours saved per year, and a 183% increase in reporting — because information moves instantly instead of getting stuck on clipboards, in binders, or in someone's memory.
You Already Know Paper Isn’t Working
Every shift with paper is a shift with more errors, incomplete records, and hours lost to manual reporting. Let Poka help you start digitizing the processes that matter most.
- Eliminate paper forms, checklists, and instructions, all in one digital platform
- Cut errors and incomplete records from manual processes
- Save hours lost to manual reporting, every single shift
- Turn floor data into action, across your whole operation
- Digitize the processes that matter most, starting where it counts
Poka has quickly become part of our daily operations and is helping to capture best practices in a centralized, easy-to-access knowledge base.
Head of Manufacturing IT